Mobile-first fleet workflows

Use the mobile app to run daily inspections, defect updates, and handovers quickly. Every action is time-stamped and tied to the user for clear accountability.

Faster daily vehicle checks from the mobile app
Consistent inspection flows across teams and sites
Time-stamped activity history tied to each user
Cleaner handovers between drivers, managers and fitters

Instead of paper forms and WhatsApp updates, every check is recorded in one consistent digital flow.

Fleet management

Track every vehicle in your fleet from one dashboard. Registration lookups, mileage, inspection history, and service information stay up to date without manual admin.

Add vehicles by registration — DVLA details populate automatically
Live mileage baseline with spotting of unusual increases
Assign vehicles to drivers and set usage expectations
View every vehicle’s full inspection and defect history

Managers see at a glance which vehicles need attention, which are overdue for inspection, and who’s driving what.

Vehicle inspections

Structured pre-use inspections with required photos and a clear checklist. Drivers cannot skip steps, and every submission is time-stamped and attributed.

Six-photo walkaround (front, rear, driver side, passenger side, interior, odometer)
Overall condition plus per-item checklist
Automatic mileage capture from the odometer photo step
Managers get notified immediately when a defect is raised

When a problem arises, you have a documented record that the vehicle was checked and by whom — useful for insurance, clients, and compliance.

Defect workflow: flagged to fixed

Defects do not get stuck in a spreadsheet. The moment a driver raises one, the vehicle moves into maintenance, your fitter sees it in their My Jobs list, and everyone can track progress through to resolution — scheduled, waiting for parts, or completed.

Severity levels and mandatory descriptions at the point of reporting
Vehicle fleet status updates automatically when a defect is raised
Fitter My Jobs screen groups open defects by vehicle and priority
Each defect tracked through Open → Scheduled → Waiting for parts → Completed
Reporter name and contact number surfaced so fitters can clarify quickly
One-tap resolve returns a vehicle to active — blocked automatically if any defect is still open
Full history of past defects per vehicle, inspector and fitter

A driver flags a brake issue at 7am. The vehicle shows as in maintenance, the fitter sees it on their phone, marks it Waiting for parts, and resolves the job once fitted — the vehicle returns to active automatically, with a complete audit trail.

MOT and tax monitoring

Connected to DVLA data so MOT dates, tax status, and vehicle details refresh on demand. Avoid the fine and the awkward conversation with a customer.

See MOT and tax status on every vehicle card
On-demand refresh direct from DVLA per vehicle
Cached to stay fast and keep API usage predictable
Flagging of vehicles approaching MOT or with expired tax

No spreadsheet of expiry dates, no forgotten renewals — the dashboard tells you before it matters.

Team roles and permissions

Two clean roles keep the system simple. Managers get full company-wide oversight from the web dashboard; staff use the mobile app to do their day job.

Invite team members by email in single or bulk
Scoped access — staff only see what they need
Managers handle vehicles, inspections, reporting, and billing
Remove or reassign team members at any time

Onboarding a new driver takes under a minute — they download the app, accept the invite, and they are inspecting the same day.

Manager dashboard

A single web dashboard for everything a manager needs: fleet status, defect alerts, team activity, and subscription management.

At-a-glance metrics for vehicles, inspections, defects and team
Defect notifications with full context
Reports and exports for insurance or audit requests
Manage vehicle count and billing cycle from one place

You start the day, open the dashboard, and know exactly what needs attention — no chasing, no phone calls.

Everything a fleet manager actually needs